{"id":14658,"date":"2011-01-26T19:00:00","date_gmt":"2011-01-27T00:00:00","guid":{"rendered":"https:\/\/www.cccc.org\/news_blogs\/cccc\/2011\/01\/26\/cras-administrative-policy-for-reimbursement-of-mileage-2011\/"},"modified":"2011-01-26T19:00:00","modified_gmt":"2011-01-27T00:00:00","slug":"cras-administrative-policy-for-reimbursement-of-mileage-2011","status":"publish","type":"post","link":"https:\/\/www.cccc.org\/news_blogs\/cccc\/2011\/01\/26\/cras-administrative-policy-for-reimbursement-of-mileage-2011\/","title":{"rendered":"CRA&#039;s Administrative Policy for Reimbursement of Mileage 2011"},"content":{"rendered":"<p>The CRA introduced an administrative policy in the late 1980&#8217;s for reimbursements paid to employees for the use of their personal automobiles. CRA prescribes the following rates as reasonable for 2011:<\/p>\n<ul>\n<li>52 cents per km for the first 5000 kms a year (no change from 2010) <\/li>\n<li>46\u00a0cents per km for any excess (no change from 2010) <\/li>\n<li>4 cents more in the Yukon, Northwest Territories and Nunavut <\/li>\n<\/ul>\n<p>These reimbursements are not taxable, and should not be reported on the T4 slips, if the following conditions are met:<\/p>\n<ol>\n<li>Specific and reasonable km reimbursement claims are made on a periodic basis, or\n<\/li>\n<li>A log book is maintained by the employee and the total reimbursements for the year do not exceed &#8220;ministry kms&#8221; x &#8220;the CRA prescribed rates.&#8221;\n<\/li>\n<\/ol>\n<p>If the total &#8220;vehicle reimbursements&#8221; paid to an employee in a year exceed the prescribed rates for ministry kms driven in the year, the entire amount must be added to the T4 slip, subject to CPP, EI and income tax withholdings. In this situation the employee may be able to deduct some vehicle expenses on his\/her own income tax return if the employer provides a completed T2200.<\/p>\n<p>If amounts paid in the year exceed prescribed rates the employee would have to pay back the excess prior to year end in order to avoid a taxable benefit. It&#8217;s not good enough for the employer to add the excess to the employee&#8217;s T4 slip as added salary. This problem of having to reconcile the actual kms driven at a later date can be avoided by requiring the employee to complete a mileage reimbursement claim every month. Such a claim should list the kms driven and the general purpose for the travel so that the charity can be satisfied that the claim is reasonable.<\/p>\n<p>In certain circumstances a rate greater than the prescribed rates may be &#8220;reasonable&#8221; (e.g. driving in a foreign country where capital and\/or operating costs are much higher than Canada). Organizations paying more than the prescribed rates for such reasons should carefully document their justification for doing so.<\/p>\n<p><strong>Additional comments:<\/strong><\/p>\n<ol>\n<li>The employer must be satisfied that a log book is being maintained and is available on request. Requiring that mileage reimbursement claims be submitted regularly (e.g. monthly) helps a lot.\n<\/li>\n<li>Ministry mileage does not include driving to\/from the church or office. However, a trip to or from the office that includes a stop for a ministry purpose would result in reimbursable mileage.\n<\/li>\n<li>Subject to organizational policies, volunteers may be reimbursed for mileage including mileage to and from the charity&#8217;s place of ministry.\n<\/li>\n<li>Driving an expensive luxury vehicle does not justify a higher rate, even though the cost of owning\/operating may be higher than the prescribed rates. If a higher rate is paid, the entire amount reimbursed for mileage should be included in taxable income.\n<\/li>\n<li>Kilometres in excess of the amount reimbursed by the employer may be carried forward to the next year.\n<\/li>\n<li>CRA usually announces changes to the prescribed mileage rates, if any, in the last ten days of December.\n<\/li>\n<li>Registered Canadian charities may claim a partial rebate of GST that is considered to be included in mileage reimbursements paid to employees and volunteers at the prescribed rates or less. GST is 5\/105 of the amount reimbursed.<\/li>\n<li>Similar to point 7 above, a partial rebate for HST is available as well.\u00a0 The factor in this case is the HST rate divided by (100 plus the HST rate), for example: if HST is 13%, the factor is 13\/113.\u00a0 Once the HST is determined, the rebates available on the provincial and federal portions of HST can then be applied.\n<\/li>\n<li>Please note that CRA&#8217;s prescribed rates are maximum for tax purposes. Charities with budgetary constraints may pay less, as long as these payments remain reasonable (i.e. they are not below the costs of operating the employee&#8217;s or volunteer&#8217;s automobile).<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>The CRA introduced an administrative policy in the late 1980&#8217;s for reimbursements paid to employees for the use of their personal automobiles. CRA prescribes the following rates as reasonable for 2011: 52 cents per km for the first 5000 kms a year (no change from 2010) 46\u00a0cents per km for&#8230; <a href=\"https:\/\/www.cccc.org\/news_blogs\/cccc\/2011\/01\/26\/cras-administrative-policy-for-reimbursement-of-mileage-2011\/\" class=\"linkbutton\">More<\/a><\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ts_fic_featured_image_caption":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[],"tags":[],"series":[],"class_list":["post-14658","post","type-post","status-publish","format-standard","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>CRA&#039;s Administrative Policy for Reimbursement of Mileage 2011 - CCCC Blogs<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cccc.org\/news_blogs\/cccc\/2011\/01\/26\/cras-administrative-policy-for-reimbursement-of-mileage-2011\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"CRA&#039;s Administrative Policy for Reimbursement of Mileage 2011 - CCCC Blogs\" \/>\n<meta property=\"og:description\" content=\"The CRA introduced an administrative policy in the late 1980&#8217;s for reimbursements paid to employees for the use of their personal automobiles. 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These factors are a recipe for a lot of red tape! Most of the time, we take it in stride: enrollment paperwork, medical underwriting and blood\u2026","rel":"","context":"In \"Doctor's Note\"","block_context":{"text":"Doctor's Note","link":"https:\/\/www.cccc.org\/news_blogs\/tag\/doctors-note\/"},"img":{"alt_text":"Elderly doctor sitting at desk writing note","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2024\/12\/blog.jpg?fit=427%2C427&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]},{"id":14675,"url":"https:\/\/www.cccc.org\/news_blogs\/cccc\/2012\/01\/16\/cra-changes-clergy-residence-deduction-form-t1223\/","url_meta":{"origin":14658,"position":1},"title":"CRA Changes Clergy Residence Deduction Form T1223","author":"CCCC","date":"January 16, 2012","format":false,"excerpt":"In late December 2011, the Canada Revenue Agency (CRA) made modifications to CRA form T1223 Clergy Residence Deduction (CRD), specifically to certain sections in \"Part B - Conditions of qualifying employment (to be completed by the employer).\" These are the first substantive changes to Part B of this form since\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":14685,"url":"https:\/\/www.cccc.org\/news_blogs\/cccc\/2013\/01\/10\/clergy-residence-deduction-form-t1223-new-changes-by-canada-revenue-agency\/","url_meta":{"origin":14658,"position":2},"title":"Clergy Residence Deduction Form T1223\u2014New Changes by Canada Revenue Agency","author":"CCCC","date":"January 10, 2013","format":false,"excerpt":"The T1223 has been revised since this post was published. Please see\u00a0Recent Revisions to CRA's Clergy Residence Deduction Form: A Positive Development.\u00a0 The Canada Revenue Agency (CRA) has made further changes to its T1223 \u2013 Clergy Residence Deduction (CRD) form. Certain sections have been expanded in \"Part B - Conditions\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":14995,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2013\/08\/28\/4-ways-to-comply-with-cras-new-fundraising-guidance\/","url_meta":{"origin":14658,"position":3},"title":"4 Ways to Comply with CRA&#8217;s New Fundraising Guidance","author":"Deina Warren","date":"August 28, 2013","format":false,"excerpt":"In CRA's\u00a0fundraising guidance, CRA lays out its expectations for acceptable fundraising practices.[1. CRA Guidance CG-013 \"Fundraising by Registered Charities\", issued April 20, 2012 (\"the \"Guidance\").]\u00a0Unacceptable fundraising can lead to sanctions or revocation of your charitable status. CCCC has several ways of helping you meet these expectations. One of the Guidance\u2019s\u2026","rel":"","context":"In &quot;Charity law and policy&quot;","block_context":{"text":"Charity law and policy","link":"https:\/\/www.cccc.org\/news_blogs\/category\/charity-law-and-policy\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":14680,"url":"https:\/\/www.cccc.org\/news_blogs\/cccc\/2012\/09\/17\/cccc-makes-representation-to-cra-on-clergy-deduction-cra-responds-positively\/","url_meta":{"origin":14658,"position":4},"title":"CCCC Makes Representation to CRA on Clergy Deduction: CRA Responds Positively","author":"CCCC","date":"September 17, 2012","format":false,"excerpt":"Members of the clergy who meet the status and function tests as outlined by Canada Revenue Agency (CRA) in the [:link href=\"http:\/\/www.cra-arc.gc.ca\/E\/pub\/tp\/it141r-consolid\/it141r-consolid-e.pdf\" txt=\"Interpretation Bulletin IT-141R\":][1] are eligible for the \"Clergy Residence Deduction\" (CRD). A clergy does not have to wait until the end of the year to take advantage of\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":14677,"url":"https:\/\/www.cccc.org\/news_blogs\/cccc\/2012\/03\/29\/2012-federal-budget-affects-charities\/","url_meta":{"origin":14658,"position":5},"title":"2012 Federal Budget Affects Charities","author":"CCCC","date":"March 29, 2012","format":false,"excerpt":"On March 29,2012, Federal Finance Minister Jim Flaherty presented the government\u2019s 2012 budget in the House of Commons.\u00a0 This budget made a number of changes that will have an effect on the Christian charity sector, which are outlined below.\u00a0 \u00a0 Highlights Enhanced public transparency and accountability of charities Increased GST\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"jetpack_shortlink":"https:\/\/wp.me\/p30X8p-3Oq","jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/14658","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/comments?post=14658"}],"version-history":[{"count":0,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/14658\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/media?parent=14658"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/categories?post=14658"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/tags?post=14658"},{"taxonomy":"series","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/series?post=14658"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}