{"id":28690,"date":"2020-01-09T11:13:14","date_gmt":"2020-01-09T16:13:14","guid":{"rendered":"https:\/\/www.cccc.org\/news_blogs\/?p=28690"},"modified":"2020-01-09T11:13:21","modified_gmt":"2020-01-09T16:13:21","slug":"is-your-charity-paperless-yet","status":"publish","type":"post","link":"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/01\/09\/is-your-charity-paperless-yet\/","title":{"rendered":"Is Your Charity Paperless Yet?"},"content":{"rendered":"\n<p>While a totally paperless organization is likely out of reach, government agencies are increasingly encouraging charities to use digital services, forms and communication. <\/p>\n\n\n\n<p>Corporations Canada will soon <a href=\"https:\/\/corporationscanada.ic.gc.ca\/eic\/site\/cd-dgc.nsf\/eng\/cs08507.html\">remove a number of PDF forms<\/a> from its website. This coincides with new service fees for not-for-profit corporations and business corporations. The fee changes are meant to encourage use of digital service options, and <a href=\"http:\/\/gazette.gc.ca\/rp-pr\/p2\/2019\/2019-06-26\/html\/sor-dors224-eng.html\">many fees for online services will be reduced or eliminated<\/a>. The following PDF forms will be taken down:<\/p>\n\n\n\n<p>Form 4001 \u2013 Articles of\nIncorporation<\/p>\n\n\n\n<p>Form 4003 \u2013 Change of Registered\nOffice Address<\/p>\n\n\n\n<p>Form 4004 \u2013 Articles of Amendment<\/p>\n\n\n\n<p>Form 4006 \u2013 Changes Regarding\nDirectors<\/p>\n\n\n\n<p>Form 4022 \u2013 Annual Return <\/p>\n\n\n\n<p>These changes take effect <strong>January 15<\/strong>.<\/p>\n\n\n\n<p>Canada Revenue Agency is also making changes to its digital services in <a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/news\/newsroom\/tax-tips\/tax-tips-2020\/changing-how-representatives-authorized.html\">how representatives are authorized<\/a>. Representatives can access a variety of services depending on the level of authorization the charity has consented to. See the <a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/services\/e-services\/represent-a-client\/list-services-representatives-businesses.html\">list of services for registered charities (RR) here<\/a>. &nbsp;<\/p>\n\n\n\n<p>There are two main changes. The first aligns the process for\nindividual tax accounts with the existing process for business accounts, which\nis done online through <a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/services\/e-services\/represent-a-client.html\">Represent\na Client<\/a>. This <a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/services\/e-services\/represent-a-client\/about-represent-a-client.html\">service\nallows<\/a> individuals and organizations, including charities, to permit, for\nexample, an accountant, a lawyer, a payroll service, an employee, to have\naccess to its tax information and services. <\/p>\n\n\n\n<p>The second change streamlines existing paper applications\nfor <em>offline<\/em> access to tax account\ninformation. The current <a href=\"https:\/\/www.canada.ca\/content\/dam\/cra-arc\/formspubs\/pbg\/t1013\/t1013-18e.pdf\">T1013<\/a>\n(authorizing or cancelling a representative for individuals), <a href=\"https:\/\/www.canada.ca\/content\/dam\/cra-arc\/formspubs\/pbg\/rc59\/rc59-18e.pdf\">RC59<\/a>\n(business consent for offline access) and <a href=\"https:\/\/www.canada.ca\/content\/dam\/cra-arc\/formspubs\/pbg\/nr95\/nr95-12-18e.pdf\">NR95<\/a>\n(non-residence tax account) will be combined into a single form, AUT-01\nAuthorize a Representative for Access by Phone and Mail. If representatives\nsubmit an AUT-01 it will cancel existing online access (although this won\u2019t\napply to non-residents, since they do not have access to online services). T1\nand T2 software can be used to electronically request online access and will\nprompt a new signature page. This page must be signed by the client (i.e. the\ncharity) and retained by the representative for six years. <\/p>\n\n\n\n<p>These changes take effect <strong>February 10<\/strong>.<\/p>\n\n\n\n<p>If you haven&#8217;t already moved your charity away from paper and toward digital, a great starting pointing is <a href=\"https:\/\/www.cccc.org\/bulletin_article\/503\">Going Paperless: An Introduction to Digital Document Storage for Charities<\/a> paired with <a href=\"https:\/\/www.cccc.org\/news_blogs\/noteworthy\/2019\/11\/14\/to-use-or-not-to-use-the-cloud-that-is-the-question\/\">this blog<\/a>, which includes more recent information about cloud storage.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>While a totally paperless organization is likely out of reach, government agencies are increasingly encouraging charities to use digital services, forms and communication. Corporations Canada will soon remove a number of PDF forms from its website. This coincides with new service fees for not-for-profit corporations and business corporations. The fee&#8230; <a href=\"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/01\/09\/is-your-charity-paperless-yet\/\" class=\"linkbutton\">More<\/a><\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ts_fic_featured_image_caption":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[159,137],"tags":[428,427,163],"series":[],"class_list":["post-28690","post","type-post","status-publish","format-standard","hentry","category-charity-law-and-policy","category-uncategorized","tag-cloud-storage","tag-corporations-canada","tag-cra"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Is Your Charity Paperless Yet? - CCCC Blogs<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/01\/09\/is-your-charity-paperless-yet\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Is Your Charity Paperless Yet? - CCCC Blogs\" \/>\n<meta property=\"og:description\" content=\"While a totally paperless organization is likely out of reach, government agencies are increasingly encouraging charities to use digital services, forms and communication. 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Every organization\u2019s circumstances are unique. Before acting on the basis of information contained in this blog, readers should consult with a qualified lawyer for advice specific to their situation.","sameAs":["https:\/\/www.cccc.org","simone.waller@cccc.org"],"url":"https:\/\/www.cccc.org\/news_blogs\/author\/legal\/"}]}},"jetpack_featured_media_url":"","jetpack-related-posts":[{"id":25339,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2017\/05\/17\/corporations-canada-permits-cnca-corporations-to-amend-articles-online\/","url_meta":{"origin":28690,"position":0},"title":"Corporations Canada Permits CNCA Corporations to Amend Articles Online","author":"Deina Warren","date":"May 17, 2017","format":false,"excerpt":"Today (May 17, 2017) Corporations Canada\u00a0announced that not-for-profit corporations created under the Canada Not-for-profit Corporations Act, (S.C. 2009, c. 23)\u00a0\u00a0(\"CNCA\") will be permitted\u00a0to submit a request online to amend the articles of the corporation. This online service streamlines the process to amend articles. Corporations can access this\u00a0service through the Online\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":36844,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2023\/07\/05\/corporations-canada-mandatory-identity-verification\/","url_meta":{"origin":28690,"position":1},"title":"Corporations Canada &amp; Mandatory Identity Verification","author":"Deina Warren","date":"July 5, 2023","format":false,"excerpt":"Corporations Canada recently announced that identity verification is mandatory to access your ISED account (Innovation, Science and Economic Development) and the majority of its online services. It only needs to be done once and has been implemented to enhance security and protection for personal and corporate information. How to verify\u2026","rel":"","context":"In \"Charity\"","block_context":{"text":"Charity","link":"https:\/\/www.cccc.org\/news_blogs\/tag\/charity\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/07\/franck-sNvBTRQR7eE-unsplash-scaled.jpg?fit=1200%2C900&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/07\/franck-sNvBTRQR7eE-unsplash-scaled.jpg?fit=1200%2C900&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/07\/franck-sNvBTRQR7eE-unsplash-scaled.jpg?fit=1200%2C900&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/07\/franck-sNvBTRQR7eE-unsplash-scaled.jpg?fit=1200%2C900&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/07\/franck-sNvBTRQR7eE-unsplash-scaled.jpg?fit=1200%2C900&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":36816,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2023\/06\/15\/corporations-canada-to-administratively-dissolve-not-for-profits\/","url_meta":{"origin":28690,"position":2},"title":"Corporations Canada to Administratively Dissolve Not-for-Profits","author":"Deina Warren","date":"June 15, 2023","format":false,"excerpt":"In July, Corporations Canada (CC) will begin to administratively dissolve not-for-profit corporations that have not filed an annual return for 3 years. CC could dissolve a not-for-profit after only 1 year of non-filing (see s 222(1) of the Canada Not-for-Profit Corporations Act), but its policy is to only dissolve those\u2026","rel":"","context":"In \"Canada Not for Profit Corporations Act\"","block_context":{"text":"Canada Not for Profit Corporations Act","link":"https:\/\/www.cccc.org\/news_blogs\/tag\/canada-not-for-profit-corporations-act\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/06\/mediamodifier-uxCpNxVQIGI-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/06\/mediamodifier-uxCpNxVQIGI-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/06\/mediamodifier-uxCpNxVQIGI-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/06\/mediamodifier-uxCpNxVQIGI-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2023\/06\/mediamodifier-uxCpNxVQIGI-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":18349,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2014\/12\/11\/cnca-deadline-has-passed-notices-of-pending-dissolution-have-begun\/","url_meta":{"origin":28690,"position":3},"title":"CNCA Deadline Has Passed; Notices of Pending Dissolution Have Begun","author":"Deina Warren","date":"December 11, 2014","format":false,"excerpt":"As we highlighted in previous blog posts (here and here) and bulletin articles (here and here), charities that were federally incorporated under the Canada Corporations Act had until October 17, 2014 to apply for a certificate of continuance under the new Canada Not-for-profit Corporations Act (\u201cCNCA\u201d). Those that have not\u2026","rel":"","context":"In &quot;Corporate Legislation&quot;","block_context":{"text":"Corporate Legislation","link":"https:\/\/www.cccc.org\/news_blogs\/category\/corporate-legislation\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":17262,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2014\/06\/04\/deadline-for-cnca-continuance-approaches-%e2%80%8b\/","url_meta":{"origin":28690,"position":4},"title":"Deadline for CNCA Continuance Approaches! \u200b","author":"Deina Warren","date":"June 4, 2014","format":false,"excerpt":"THIS POST HAS BEEN WRITTEN BY GUEST AUTHOR BARRY W. BUSSEY, VP-LEGAL AFFAIRS, CCCC Federally incorporated charities have only until\u00a0October 17, 2014\u00a0to apply for a certificate of continuance under the Canada Not-for-profit Corporations Act (\u201cCNCA\u201d). Failure to continue may result in the corporation being dissolved. Registered charities that are dissolved\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":28931,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/04\/02\/covid-19-corporations-canada-extends-return-deadlines\/","url_meta":{"origin":28690,"position":5},"title":"COVID-19: Corporations Canada Extends Return Deadlines","author":"Deina Warren","date":"April 2, 2020","format":false,"excerpt":"In light of COVID-19 related challenges, Corporations Canada has extended annual return deadlines. Federally incorporated businesses, not-for-profit organizations and cooperatives whose anniversary date is between February\u00a01 and June\u00a030 now have until\u00a0September\u00a030, 2020\u00a0to file their annual return. Normally,\u00a0corporations\u00a0are required to file their annual return within 60 days of their anniversary date.\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/www.cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=525%2C300&ssl=1 1.5x"},"classes":[]}],"jetpack_shortlink":"https:\/\/wp.me\/p30X8p-7sK","jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/28690","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/comments?post=28690"}],"version-history":[{"count":0,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/28690\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/media?parent=28690"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/categories?post=28690"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/tags?post=28690"},{"taxonomy":"series","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/series?post=28690"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}