{"id":31801,"date":"2021-04-27T17:05:07","date_gmt":"2021-04-27T21:05:07","guid":{"rendered":"https:\/\/www.cccc.org\/news_blogs\/?p=31801"},"modified":"2021-05-27T16:11:39","modified_gmt":"2021-05-27T20:11:39","slug":"agm-options-across-canada-2021-edition","status":"publish","type":"post","link":"https:\/\/www.cccc.org\/news_blogs\/legal\/2021\/04\/27\/agm-options-across-canada-2021-edition\/","title":{"rendered":"AGM Options Across Canada: 2021 Edition"},"content":{"rendered":"<div class=\"pps-series-post-details pps-series-post-details-variant-classic pps-series-post-details-38706\" data-series-id=\"440\"><div class=\"pps-series-meta-content\"><div class=\"pps-series-meta-text\">This entry is part 40 of 45 in the series <a href=\"https:\/\/www.cccc.org\/news_blogs\/series\/covid-19\/\">COVID-19<\/a><\/div><\/div><\/div>\n<p>Last November I posted about <a href=\"https:\/\/www.cccc.org\/news_blogs\/noteworthy\/2020\/11\/06\/agm-options-across-canada\/\" target=\"_blank\" rel=\"noreferrer noopener\">extended flexibility for corporate meetings due to COVID restrictions<\/a> and regulatory amendments. Many of those are being extended (again) or being made permanent. Here\u2019s an updated cross-country corporate check up on AGM options across Canada! <\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Alberta<\/strong><\/h1>\n\n\n\n<p><a href=\"https:\/\/docs.assembly.ab.ca\/LADDAR_files\/docs\/bills\/bill\/legislature_30\/session_2\/20200225_bill-053.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Bill 53, <em>Service Alberta Statutes (Virtual Meetings) Amendment Act, 2021<\/em><\/a> updates other acts, including the <a href=\"https:\/\/www.qp.alberta.ca\/1266.cfm?page=S14.cfm&amp;leg_type=Acts&amp;isbncln=9780779824281\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Societies Act<\/em><\/a>, so organizations can meet and vote online. Unless the organization\u2019s bylaws, articles or other governing documents expressly provide otherwise, the <em>Societies Act <\/em>now permits attendance at directors\u2019 meetings or AGMS by electronic means. The entirety of the meetings can be held electronically, electronic notice is sufficient, and voting can take place electronically. The changes came into effect 26 March 2021 and are retroactive to 15 August 2020.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>British Columbia<\/strong><\/h1>\n\n\n\n<p><a href=\"http:\/\/www.bclaws.ca\/civix\/document\/id\/mo\/mo\/2020_m116\" target=\"_blank\" rel=\"noreferrer noopener\">Ministerial Order No. M116<\/a>&nbsp;came into effect April 21, 2020 and will remain in effect until the declaration of a state of emergency expires or is cancelled (it was <a href=\"https:\/\/www.bclaws.gov.bc.ca\/civix\/document\/id\/oic\/oic_cur\/0229_2021\" target=\"_blank\" rel=\"noreferrer noopener\">extended until 27 April 2021<\/a> and will presumably be renewed again).<\/p>\n\n\n\n<p>This Order allows societies to host virtual or hybrid meetings, even if the society\u2019s bylaws or any regulations under the <em>Societies <\/em>Act state otherwise.<\/p>\n\n\n\n<p>Additionally,&nbsp;<a href=\"http:\/\/www.bclaws.ca\/civix\/document\/id\/complete\/statreg\/15018_01#section71\" target=\"_blank\" rel=\"noreferrer noopener\">section 71 of the&nbsp;<em>Societies Act<\/em><\/a><em><u> <\/u><\/em>provides flexibility for the timing of AGMs. Under s.71(3) the&nbsp;<a href=\"https:\/\/www2.gov.bc.ca\/assets\/gov\/employment-business-and-economic-development\/business-management\/permits-licences-and-registration\/registries-other-assets\/20200618_registrar_decision_to_extend_societies_agm.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Registrar of Companies extended the date<\/a>&nbsp;by which a society must hold its AGM. The extension goes no later than November 1 of the calendar year after the calendar year in which an AGM would otherwise have to be held, and which the Registrar authorizes.<\/p>\n\n\n\n<p>The options are helpfully\u00a0<a href=\"https:\/\/www2.gov.bc.ca\/gov\/content\/employment-business\/business\/not-for-profit-organizations#annual-report\" target=\"_blank\" rel=\"noreferrer noopener\">summarized here<\/a>.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Manitoba<\/strong><\/h1>\n\n\n\n<p>In Manitoba,&nbsp;<a href=\"https:\/\/oic.gov.mb.ca\/OICDocs\/2021\/03\/Finance.210317.Emergency%20Measures%20Act.882021.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Order in Council 88\/2021<\/a> (17 March 2021) has replaced two prior Orders in Council (<a href=\"https:\/\/web2.gov.mb.ca\/laws\/orders\/archived\/_pdf-arch.php?ord=257\/2020\" target=\"_blank\" rel=\"noreferrer noopener\">257\/2020<\/a> and <a href=\"https:\/\/web2.gov.mb.ca\/laws\/orders\/archived\/_pdf-arch.php?ord=132\/2020\" target=\"_blank\" rel=\"noreferrer noopener\">132\/2020<\/a>).<\/p>\n\n\n\n<p>The 2021 Order is identical to the previous Order. It&nbsp;allows for electronic attendance at a meeting if the means permit everyone to adequately communicate with each other during the meeting and it applies \u201ceven if such means are not permitted or are specifically excluded by the incorporated body\u2019s by-laws\u201d (see s 7(2) of the&nbsp;<a href=\"https:\/\/web2.gov.mb.ca\/laws\/orders\/_pdf-order.php?ord=257\/2020\" target=\"_blank\" rel=\"noreferrer noopener\">Order<\/a>).<\/p>\n\n\n\n<p>If a notice of meeting has already been given and it is later changed, information about the change must be provided within a reasonable time via email and (where applicable) posting it to the corporation\u2019s website but&nbsp;a revised notice of meeting is not otherwise required.&nbsp; Voting can take place electronically so long as the board of directors takes \u201creasonable measures to ensure\u201d that voter identity is verified and each person who votes does so only in their own right or by a valid proxy.<\/p>\n\n\n\n<p>There are similar provisions for Directors\u2019 meetings.<\/p>\n\n\n\n<p>The Order is effective March 31, 2021 \u2013 September 30, 2021 unless revoked sooner.<\/p>\n\n\n\n<p>Among other legislative provisions, the Order suspends and replaces portions of&nbsp;<a href=\"http:\/\/canlii.ca\/t\/54b0x\" target=\"_blank\" rel=\"noreferrer noopener\"><em>The Cooperatives Act<\/em><\/a>&nbsp;(ss 201(1), (2), 222(7), (8), s 224, ss 236(3), 379(1), (2)), the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/knfd\" target=\"_blank\" rel=\"noreferrer noopener\">Cooperatives Regulation Man Reg 95\/99<\/a>&nbsp;(s 11.3), and&nbsp;<a href=\"http:\/\/canlii.ca\/t\/54b0w\" target=\"_blank\" rel=\"noreferrer noopener\"><em>The Corporations Act<\/em><\/a>&nbsp;(ss 109(9), 126(4), s 126.1, ss 127(a), s 135).<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>New Brunswick<\/strong><\/h1>\n\n\n\n<p>There are no specific orders or directives related to the&nbsp;<a href=\"https:\/\/www2.snb.ca\/content\/snb\/en\/sites\/corporate-registry.html\" target=\"_blank\" rel=\"noreferrer noopener\">Corporate Registry of Service New Brunswick<\/a>&nbsp;that speak to meeting delays or flexibility. Non-profits and&nbsp;<a href=\"https:\/\/www.canlii.org\/en\/nb\/laws\/stat\/rsnb-1973-c-c-13\/latest\/rsnb-1973-c-c-13.html#FISHING__SPORTING_OR_LITERARY_CLUBS__98747\" target=\"_blank\" rel=\"noreferrer noopener\">charities<\/a>&nbsp;operate under the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/544wt\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Companies Act<\/em><\/a><em>,&nbsp;<\/em>which provides that all provisions of the&nbsp;<em>Act<\/em>&nbsp;apply to every non-profit corporation.<\/p>\n\n\n\n<p>What to do? Check your by-laws to know how your corporate meetings are to take place. If your by-laws are silent, s 94 of the&nbsp;<em>Act<\/em>&nbsp;directs how elections should take place.<\/p>\n\n\n\n<p>Section&nbsp;<a href=\"https:\/\/www.canlii.org\/en\/nb\/laws\/stat\/rsnb-1973-c-c-13\/latest\/rsnb-1973-c-c-13.html#DIRECTORS__336277\" target=\"_blank\" rel=\"noreferrer noopener\">94.1<\/a>&nbsp;of the act allows for directors to participate in director meetings or committee meetings by phone or \u201cother communication facilities\u201d if the by-laws provide for it or, subject to the by-laws, all the directors consent to that format.<\/p>\n\n\n\n<p>Similarly, section&nbsp;<a href=\"https:\/\/www.canlii.org\/en\/nb\/laws\/stat\/rsnb-1973-c-c-13\/latest\/rsnb-1973-c-c-13.html#MEETINGS__372202\" target=\"_blank\" rel=\"noreferrer noopener\">103.2<\/a>&nbsp;allows for attendance at member meetings by phone or \u201cother communication facilities\u201d that allow everyone participating to hear each other if the by-laws provide for it or, all members entitled to vote consent to that format.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Newfoundland &amp; Labrador<\/strong><\/h1>\n\n\n\n<p>Bill 51, <em><a href=\"https:\/\/www.assembly.nl.ca\/HouseBusiness\/Bills\/ga49session1\/bill2051.htm\" target=\"_blank\" rel=\"noreferrer noopener\">An Act to Amend the Condominium Act, 2009, the Co-Operatives Act and the Corporations Act<\/a>, <\/em>was introduced and passed in November 2020.<\/p>\n\n\n\n<p>The Bill made permanent changes to those acts that allow <a href=\"https:\/\/www.canlii.org\/en\/nl\/laws\/stat\/rsnl-1990-c-c-36\/latest\/rsnl-1990-c-c-36.html#sec187\" target=\"_blank\" rel=\"noreferrer noopener\">director meetings, committee meetings<\/a>, and <a href=\"https:\/\/www.canlii.org\/en\/nl\/laws\/stat\/rsnl-1990-c-c-36\/latest\/rsnl-1990-c-c-36.html#sec217.1\" target=\"_blank\" rel=\"noreferrer noopener\">member meetings<\/a> to be held by telephone or electronic means. Similarly, <a href=\"https:\/\/www.canlii.org\/en\/nl\/laws\/stat\/rsnl-1990-c-c-36\/latest\/rsnl-1990-c-c-36.html#sec239\" target=\"_blank\" rel=\"noreferrer noopener\">voting<\/a> can be entirely by phone or electronic means. Participants need to be able to clearly hear each other, be able to communicate, and where necessary, allow for anonymous voting.<\/p>\n\n\n\n<p>The permission is subject to the corporation\u2019s bylaws and whether they provide otherwise. The permission is also conditional on all directors consenting (for director and committee meetings), and on approval of the corporation (for member meetings).<\/p>\n\n\n\n<p>Permanent flexibility for electronic and hybrid meetings means that <a href=\"https:\/\/www.gov.nl.ca\/releases\/2020\/servicenl\/0615n08\/\" target=\"_blank\" rel=\"noreferrer noopener\">last year\u2019s permission<\/a> to delay AGMs has not been renewed.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Nova Scotia<\/strong><\/h1>\n\n\n\n<p>A&nbsp;<a href=\"https:\/\/novascotia.ca\/coronavirus\/docs\/Ministers-direction-EMA-AGM-July-2020.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Ministerial Direction<\/a>&nbsp;prohibits societies and other corporate bodies from holding any statutorily required meetings in person if gathering restrictions or other applicable conditions cannot be met. In place of in person meetings, the Direction permits virtual and hybrid meetings whether or not virtual meetings are otherwise allowed or provided for in an enactment, article, bylaw or governing agreement.<\/p>\n\n\n\n<p>Other requirements for the meetings should be met, such as quorum, record, notice; participants must be able to adequately communicate with one another.<\/p>\n\n\n\n<p>It applies to societies incorporated under the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/jp7g\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Societies Act<\/em><\/a>&nbsp;as well as all other societies or corporate bodies, incorporated by or under provincial laws or otherwise.<\/p>\n\n\n\n<p>Alternatively, meetings can be deferred without penalty for a period of up to 90 days after the last date of the declared state of emergency. Where a meeting is deferred, everyone entitled to be present at the meeting must be notified in advance of the meeting date as required by applicable law, article, bylaw. If no notice period is stated, it must be no less than 7 calendar days.<\/p>\n\n\n\n<p>This directive is in place for the duration of the State of Emergency (unless terminated earlier by the Minister of Municipal Affairs and Housing). The State of Emergency has been&nbsp;<a href=\"https:\/\/novascotia.ca\/coronavirus\/docs\/Renewal-of-Provincial-State-of-Emergency-April-18-May-2.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">extended for the 28<sup>th<\/sup> time to May 2, 2021<\/a>.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Northwest Territories<\/strong><\/h1>\n\n\n\n<p>The Northwest Territories has no specific orders or directives related to the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/53nfx\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Societies Act<\/em><\/a>&nbsp;that speak to meeting delays or flexibility.<\/p>\n\n\n\n<p>What to do? Check your by-laws to know how your corporate meetings are to take place. Unless your bylaws state otherwise, section 16.1 of the&nbsp;<em>Act&nbsp;<\/em>allows for a member to attend an AGM by phone or other mode of communication if everyone can hear each other.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.gov.nt.ca\/covid-19\/en\/services\/reopening-your-organization\/registering-business\" target=\"_blank\" rel=\"noreferrer noopener\">Corporate Registries has stated<\/a> that it will \u201cnot be dissolving any societies for failing to file their Notice of Directors and financial statements due to a society\u2019s inability to hold an AGM because of the COVID-19 health emergency.\u201d<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Nunavut<\/strong><\/h1>\n\n\n\n<p>Nunavut has no specific orders or directives related to the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/51wsh\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Societies Act<\/em><\/a>&nbsp;that speak to meeting delays or flexibility.<\/p>\n\n\n\n<p>What to do? Check your by-laws to know how your corporate meetings are to take place. Section 5 of the&nbsp;<em>Act<\/em>&nbsp;requires that a society\u2019s by-laws set out the mode of general meetings and section 17 of the&nbsp;<em>Act&nbsp;<\/em>requires that the AGM be held in Nunavut. The&nbsp;<em>Act<\/em>&nbsp;is otherwise silent on how societies are to hold the meeting.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Ontario<\/strong><\/h1>\n\n\n\n<p>The ability to hold electronic corporate meetings has been <a href=\"https:\/\/www.ontario.ca\/laws\/regulation\/r21251\" target=\"_blank\" rel=\"noreferrer noopener\">extended to December 31, 2021<\/a>.<\/p>\n\n\n\n<p>In 2020 a schedule was added to the <a href=\"https:\/\/canlii.ca\/t\/54txn\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Corporations Act<\/em><\/a><em> <\/em>for \u201c<a href=\"https:\/\/www.ontario.ca\/laws\/statute\/90c38#BK387\" target=\"_blank\" rel=\"noreferrer noopener\">special rules during emergency<\/a>.\u201d An <a href=\"https:\/\/www.ontariocanada.com\/registry\/view.do?postingId=36867&amp;language=en\" target=\"_blank\" rel=\"noreferrer noopener\">April 6, 2021 regulation<\/a> extends the application of these \u201cspecial rules during emergency\u201d to December 31, 2021.<\/p>\n\n\n\n<p>This means that despite provisions in a corporation\u2019s letters patent, supplementary letters patent or by-laws of a corporation that provide otherwise, member, board and board committee meetings can be held electronically until the end of 2021.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Prince Edward Island<\/strong><\/h1>\n\n\n\n<p>Prince Edward Island has no specific orders or directives related to the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/52kc4\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Companies Act<\/em><\/a>&nbsp;that speak to meeting delays or flexibility. Charities&nbsp;<a href=\"https:\/\/www.princeedwardisland.ca\/en\/service\/register-non-profit-corporation-pei\" target=\"_blank\" rel=\"noreferrer noopener\">operate under Part II<\/a>&nbsp;of the&nbsp;<em>Companies Act<\/em>&nbsp;as well as applicable sections in other parts of the&nbsp;<em>Act<\/em>.<\/p>\n\n\n\n<p>Your bylaws should tell you all you need to know about your meetings. To be granted letters patent for a non-profit company, a petition must accompany the application. That petition must include a variety of detailed information including the \u201cmode of holding meetings, provision for quorum, rights of voting\u2026\u201d as per s 90(2)(b). The&nbsp;<em>Act<\/em>&nbsp;does not speak to digital, telephone, remote or other forms of meetings.<\/p>\n\n\n\n<p>To help plan compliant meetings, see PEI\u2019s&nbsp;<a href=\"https:\/\/www.princeedwardisland.ca\/en\/information\/health-and-wellness\/meetings-conventions-festivals-and-events-guidance\" target=\"_blank\" rel=\"noreferrer noopener\">Meeting Guidance<\/a> and <a href=\"https:\/\/www.princeedwardisland.ca\/en\/information\/health-and-wellness\/new-normal-multiple-gatherings-guidance\" target=\"_blank\" rel=\"noreferrer noopener\">Gatherings Guidance<\/a>.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Quebec<\/strong><\/h1>\n\n\n\n<p>An&nbsp;<a href=\"https:\/\/cdn-contenu.quebec.ca\/cdn-contenu\/adm\/min\/sante-services-sociaux\/publications-adm\/lois-reglements\/decret-570-2021-anglais.pdf?1619094857\" target=\"_blank\" rel=\"noreferrer noopener\">Order in Council (570-2021)<\/a>&nbsp;issued on April 21, 2021 renews the public health emergency along with a lengthy list of other Orders in Council and Ministerial Orders.<\/p>\n\n\n\n<p>One of the renewed orders was&nbsp;<a href=\"https:\/\/cdn-contenu.quebec.ca\/cdn-contenu\/adm\/min\/sante-services-sociaux\/publications-adm\/lois-reglements\/AM_numero_2020-029-anglais.pdf?1588008772\" target=\"_blank\" rel=\"noreferrer noopener\">Ministerial Orders (2020-029)<\/a>. This Order allows any meeting of a deliberative body that normally takes place in person to be held by other means so long as everyone can communicate with each other immediately. If a secret ballot would normally be required, it can be held by any means of communication that everyone agrees upon, or alternatively, in a way that preserves the secret nature of the vote and can be verified.<\/p>\n\n\n\n<p>\u201cDeliberative bodies\u201d includes non-profit organizations governed by the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/543zh\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Companies Act<\/em><\/a><em>&nbsp;<\/em>[<em>Act<\/em>], as confirmed in a&nbsp;<a href=\"http:\/\/www.finances.gouv.qc.ca\/documents\/Communiques\/fr\/COMFR_20200529_1.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">government press release<\/a>&nbsp;[French only].<\/p>\n\n\n\n<p>Since November 2019, the&nbsp;<em>Act<\/em>&nbsp;has allowed meetings by phone, videoconference or other digital means so long as everyone can communicate with each other immediately (ss&nbsp;<a href=\"https:\/\/www.canlii.org\/en\/qc\/laws\/stat\/cqlr-c-c-38\/latest\/cqlr-c-c-38.html#DIVISION_XXIV_DIRECTORS_AND_THEIR_POWERS_249687\" target=\"_blank\" rel=\"noreferrer noopener\">89.2-89.4<\/a>,&nbsp;<a href=\"https:\/\/www.canlii.org\/en\/qc\/laws\/stat\/cqlr-c-c-38\/latest\/cqlr-c-c-38.html#DIVISION_III_FORMATION_OF_NEW_LEGAL_PERSONS_928305\" target=\"_blank\" rel=\"noreferrer noopener\">224<\/a>). But this permission in the&nbsp;<em>Act<\/em>&nbsp;is subject to bylaws of the corporation. So if the bylaws prohibit phone or electronic meetings, the&nbsp;<em>Act<\/em>&nbsp;isn\u2019t much help.<\/p>\n\n\n\n<p>That\u2019s why the Order 2020-029 was necessary. It essentially overrides any bylaw or other corporate provisions that would prohibit alternate meeting options. Since the public health emergency has been continually renewed since it was declared March 13, it is almost certain it will continue to be renewed, extending the option for virtual meetings.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Saskatchewan<\/strong><\/h1>\n\n\n\n<p>In Saskatchewan,&nbsp;the <a href=\"https:\/\/www.canlii.org\/en\/sk\/laws\/regu\/rrs-c-n-4.2-reg-1\/latest\/rrs-c-n-4.2-reg-1.html\" target=\"_blank\" rel=\"noreferrer noopener\">Non-profit Corporations Regulations, 1997<\/a>&nbsp;were amended by <a href=\"https:\/\/publications.saskatchewan.ca\/api\/v1\/products\/112014\/formats\/125896\/download\" target=\"_blank\" rel=\"noreferrer noopener\">Order in Council<\/a> to authorize non-profit corporations to hold member meetings by phone or electronic means, so long as the articles or bylaws do not prohibit it and participants are able to adequately communicate with one another. It was effective as of February 26, 2021.<\/p>\n\n\n\n<p>The existing&nbsp;<a href=\"https:\/\/www.canlii.org\/en\/sk\/laws\/stat\/ss-1995-c-n-4.2\/latest\/ss-1995-c-n-4.2.html\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Non-profit Corporations Act<\/em><\/a>&nbsp;requires that member meetings \u201cshall be held at the place within Saskatchewan provided in the bylaws\u201d (see s.122). The changes <a href=\"https:\/\/publications.saskatchewan.ca\/#\/products\/105439\" target=\"_blank\" rel=\"noreferrer noopener\">made in May 2020<\/a> had updated the definition of &#8220;held at the place&#8221; to remove geographic restrictions. The recent amendments add clarifying language and specify that people who attend virtually are deemed to be present at the meeting.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Yukon<\/strong><\/h1>\n\n\n\n<p>A&nbsp;<a href=\"https:\/\/legislation.yukon.ca\/regs\/mo2021_003.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Ministerial Order<\/a>&nbsp;(2 March 2021) effectively extends a May 2020 Order.<\/p>\n\n\n\n<p>It allows a society under the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/52fl4\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Societies Act<\/em><\/a><em>,<\/em>&nbsp;an association under the&nbsp;<a href=\"http:\/\/canlii.ca\/t\/52fl0\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Cooperative Associations Act<\/em><\/a>&nbsp;and a for-profit corporation to hold AGMs partially or entirely by phone or electronic means. It\u2019s allowed even if the bylaws don\u2019t provide for the meeting, and whether the directors have chosen to hold an electronic meeting or if a member calls such a meeting. The Order allows all members to attend, participate, and where applicable, vote all by electronic means. Similarly, directors meetings can be held electronically.<\/p>\n\n\n\n<p>These meetings are deemed to have been held in Yukon and participants are considered to be present.<\/p>\n\n\n\n<p>The order applies for the \u201cdesignated period\u201d which means the period beginning March 17, 2020 and for societies and associations, ends 90 days after the end of the state of emergency. The&nbsp;<a href=\"https:\/\/legislation.yukon.ca\/regs\/oic2021_031.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">state of emergency was renewed<\/a>&nbsp;for the fourth time on March 3, 2021 for 90 days.<\/p>\n\n\n\n<p>The Ministerial Order allowing for electronic meetings is retroactive to any time in the designated period, or before the state of emergency was declared (<a href=\"http:\/\/www.gov.yk.ca\/legislation\/regs\/oic2020_061.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">March 27, 2020<\/a>).<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><strong>Federal<\/strong><\/h1>\n\n\n\n<p>A 2020&nbsp;<a href=\"https:\/\/www.ic.gc.ca\/eic\/site\/693.nsf\/eng\/h_00184.html\" target=\"_blank\" rel=\"noreferrer noopener\">order extending deadlines<\/a>&nbsp;for federally incorporated charities <a href=\"https:\/\/www.ic.gc.ca\/eic\/site\/cd-dgc.nsf\/eng\/cs08888.html\" target=\"_blank\" rel=\"noreferrer noopener\">has expired<\/a>. As of January 1, 2021, the normal rules for calling AGMs and presenting financial statements apply.<\/p>\n\n\n\n<p>Corporations Canada <a href=\"https:\/\/www.ic.gc.ca\/eic\/site\/cd-dgc.nsf\/eng\/cs08888.html\" target=\"_blank\" rel=\"noreferrer noopener\">outlines three options<\/a> for charities to consider:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Virtual AGM<\/h3>\n\n\n\n<p>As for virtual meetings, you need to check your by-laws to see what they allow. If the bylaw specifically allows virtual meetings, great! You can hold a fully virtual meeting. If the bylaw is silent or doesn\u2019t permit virtual meetings, you can consider a partially virtual meeting. Some attend in person and other participate virtually as long as everyone can communicate.<\/p>\n\n\n\n<p>In terms of voting, again, check your bylaws. Participants can vote digitally if it\u2019s not prohibited and the voting platform complies with regulations (i.e. maintain anonymity).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Resolution Instead of AGM<\/h3>\n\n\n\n<p>Practically, this is probably only an option for corporations with a small membership. The resolution must, at minimum include (1) director elections, (2) financial statements, (3) appointing the auditor or waiving such appointment. All other business items normally communicated at the AGM must also be included.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Delay Calling the AGM<\/h3>\n\n\n\n<p>If it would be detrimental to call the AGM within the normal timeframe, non-for-profit corporations can apply to delay the AGM. You need to apply at least 30 business days before the notice to members has to be sent. Corporations Canada has a page with all the information you need on how to apply for an extension.<\/p>\n\n\n\n<p>For more, check out this article on&nbsp;<a href=\"https:\/\/www.cccc.org\/kbm\/Content\/governance\/bulletin-resources\/board-meetings\/holding-a-successful-annual-general-meeting-577987905.htm\" target=\"_blank\" rel=\"noreferrer noopener\">Holding a Successful AGM<\/a>.<\/p>\n\n\n\n<p><em>Charity leaders are invited to share how they are responding to the COVID-19 challenges &nbsp;within their organization in our online community forum,&nbsp;<\/em><a href=\"https:\/\/thegreen.community\/c\/cccc-covid19-response\/\" target=\"_blank\" rel=\"noreferrer noopener\"><em>The Green: COVID-19 Response Room<\/em><\/a><em>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"pps-series-post-details pps-series-post-details-variant-classic pps-series-post-details-38706 pps-series-meta-excerpt\" data-series-id=\"440\"><div class=\"pps-series-meta-content\"><div class=\"pps-series-meta-text\">This entry is part 40 of 45 in the series <a href=\"https:\/\/www.cccc.org\/news_blogs\/series\/covid-19\/\">COVID-19<\/a><\/div><\/div><\/div><p>Last November I posted about extended flexibility for corporate meetings due to COVID restrictions and regulatory amendments. Many of those are being extended (again) or being made permanent. Here\u2019s an updated cross-country corporate check up on AGM options across Canada! Alberta Bill 53, Service Alberta Statutes (Virtual Meetings) Amendment Act,&#8230; <a href=\"https:\/\/www.cccc.org\/news_blogs\/legal\/2021\/04\/27\/agm-options-across-canada-2021-edition\/\" class=\"linkbutton\">More<\/a><\/p>\n","protected":false},"author":10,"featured_media":31805,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ts_fic_featured_image_caption":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[137],"tags":[470,208,212,204,216,435,497,478,467,483,495,473,496,207,484,187,469,485],"series":[440],"class_list":["post-31801","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-agm","tag-alberta","tag-british-columbia","tag-charity","tag-corporate-governance","tag-covid-19","tag-federal","tag-manitoba","tag-new-brunswick","tag-newfoundland-labrador","tag-northwest-territories","tag-nova-scotia","tag-nunavut","tag-ontario","tag-prince-edward-island","tag-quebec","tag-saskatchewan","tag-yukon","series-covid-19"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>AGM Options Across Canada: 2021 Edition - CCCC Blogs<\/title>\n<meta name=\"description\" content=\"With COVID restrictions, how do you hold an AGM? 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Every organization\u2019s circumstances are unique. Before acting on the basis of information contained in this blog, readers should consult with a qualified lawyer for advice specific to their situation.","sameAs":["https:\/\/www.cccc.org","simone.waller@cccc.org"],"url":"https:\/\/www.cccc.org\/news_blogs\/author\/legal\/"}]}},"jetpack_featured_media_url":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2021\/04\/AGM-blog-image-3.png?fit=600%2C600&ssl=1","jetpack-related-posts":[{"id":29640,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/11\/06\/agm-options-across-canada\/","url_meta":{"origin":31801,"position":0},"title":"AGM Options Across Canada","author":"Deina Warren","date":"November 6, 2020","format":false,"excerpt":"Earlier this week I posted about extended flexibility for corporate meetings in Ontario. That prompted a question from a member in another province. That, in turn, prompted this cross-country corporate check up! Below you\u2019ll find a summary of special and regular provisions for annual general meetings (AGMs) in each province\u2026","rel":"","context":"In \"AGM\"","block_context":{"text":"AGM","link":"https:\/\/www.cccc.org\/news_blogs\/tag\/agm\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":32776,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2021\/10\/20\/agm-options-across-canada-2021-fall-update\/","url_meta":{"origin":31801,"position":1},"title":"AGM Options Across Canada: 2021 Fall Update","author":"Deina Warren","date":"October 20, 2021","format":false,"excerpt":"In April 2021, I posted an update about extended flexibility for corporate meetings due to COVID restrictions and regulatory amendments. Many provinces have made permanent legislative changes, but others are still extending \u2018temporary\u2019 measures. Here\u2019s the fall 2021 edition of our cross-country AGM check up! Alberta Bill 53, Service Alberta\u2026","rel":"","context":"In \"AGM\"","block_context":{"text":"AGM","link":"https:\/\/www.cccc.org\/news_blogs\/tag\/agm\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2021\/10\/20211018-AGMs.png?fit=512%2C512&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]},{"id":29605,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/11\/03\/ontario-extends-flexibility-for-electronic-agms\/","url_meta":{"origin":31801,"position":2},"title":"Ontario Extends Flexibility for Electronic AGMs","author":"Deina Warren","date":"November 3, 2020","format":false,"excerpt":"Ontario has again extended flexibility for annual general meetings (AGM) under the Corporations Act. What has been extended? Three Special Rules During Emergency have been extended to May 31, 2021: Member meetings to be held by phone or electronic means (Section 3 of the Special Rules; temporarily suspending s 125.1\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/www.cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":30590,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2021\/01\/11\/agms-for-federally-incorporated-charities-back-to-normal-sort-of\/","url_meta":{"origin":31801,"position":3},"title":"AGMs for Federally Incorporated Charities Back to Normal\u2026 Sort of","author":"Deina Warren","date":"January 11, 2021","format":false,"excerpt":"The extended deadline for calling federal annual general meetings (AGMs) and presenting financial statements ended as of December 31, 2020. As of January 1, 2021, the normal rules apply for calling AGMs and presenting financial statements. That means AGMs must be called within 15 months of the previous AGM and\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/www.cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":29064,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/05\/13\/covid-19-options-for-federal-corporate-agms\/","url_meta":{"origin":31801,"position":4},"title":"COVID-19: Options for Federal Corporate AGMs","author":"Deina Warren","date":"May 13, 2020","format":false,"excerpt":"Corporations Canada has highlighted two alternative AGM options for federally incorporated charities: resolutions in lieu of a meeting and an application for a COVID-related delay. If you\u2019re not sure about how your charity was incorporated, check out our webinar on Reviewing your Charitable Purposes and Activities. It helps you understand\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/www.cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=525%2C300&ssl=1 1.5x"},"classes":[]},{"id":29112,"url":"https:\/\/www.cccc.org\/news_blogs\/legal\/2020\/05\/22\/covid-19-virtual-agms-in-saskatchewan-manitoba\/","url_meta":{"origin":31801,"position":5},"title":"COVID-19: Virtual AGMs in Saskatchewan &#038; Manitoba","author":"Deina Warren","date":"May 22, 2020","format":false,"excerpt":"Last week, both Saskatchewan and Manitoba issued Orders in Council to allow virtual meetings for corporations, adding to the list of provinces trying to provide flexibility for corporate meetings. Saskatchewan In Saskatchewan, OC 222\/2020 authorizes non-profit corporations to hold annual general meetings (AGMs) by phone, video-conference or other electronic means,\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/www.cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=525%2C300&ssl=1 1.5x"},"classes":[]}],"jetpack_shortlink":"https:\/\/wp.me\/p30X8p-8gV","jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/31801","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/comments?post=31801"}],"version-history":[{"count":0,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/31801\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/media\/31805"}],"wp:attachment":[{"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/media?parent=31801"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/categories?post=31801"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/tags?post=31801"},{"taxonomy":"series","embeddable":true,"href":"https:\/\/www.cccc.org\/news_blogs\/wp-json\/wp\/v2\/series?post=31801"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}