The Office of the Privacy Commissioner of Canada (OPC) has posted videoconferencing tips on its blog. With the expansion of remote work videoconferencing has become a daily routine for many workplaces. Online meetings can present a new set of privacy concerns, and the OPC has outlined 11 tips to mitigate those risks.
Here are the tips, paraphrased:
- Research the videoconference service to understand what privacy and security vulnerabilities it may have
- Put some thought into your password when signing up for an account – use something new, different, and secure
- Make your meetings private or limit to invited participants – if you don’t want uninvited guests, don’t post the link publicly
- Use a password for your call and change it for each meeting
- Don’t unnecessarily disclose personal or confidential information – if you do discuss personal or private information, disable the ability to record the call
- Be aware of your background – it can inadvertently share a lot of information that you don’t want to share
- Be aware of who can hear your call – use headphones or a private space
- Regularly update any apps you’ve installed and review the permissions (and don’t forget #2, above)
- When using a web browser for the call, open a new window with no other taps and ideally close other applications to avoid inadvertently sharing notification pop-ups
- Turn off your digital home assistant so you don’t accidentally trigger it to record your call
Videoconferencing is just one tool of many that ministries have embraced in response to COVID-19 shutdowns.
Has your ministry adopted new technologies during the pandemic? Are you unlocking the potential in the tech tools available to you?
Watch our full conversation on CRM, Automation and AI and find out how ministries are adapting to the rapid changes in the administrative role.
CCCC members can watch the full interview here: www.cccc.org/bulletin_article/564
Not yet a CCCC member? We’ll send it to you for free here: www.cccc.org/crm
Church and charity leaders are invited to share how they are responding to the COVID-19 pandemic within their organization in our online community forum The Green: COVID-19 Response Room.
Posted May 14 @ 11:30am
- Coronavirus: Inform & Prepare Your Organization
- COVID-19: T3010 Filing Extension & CCCC Resources
- Essential Workplaces in Ontario: What about Churches and Charities?
- COVID-19: Government Support for Charities
- COVID-19: CCCC Advocates for Churches
- COVID-19: CCCC Advocates for Churches – UPDATE
- COVID-19: Ontario Limits Gatherings to FIVE people
- COVID-19: Manitoba Limits Public Gatherings to TEN people
- COVID-19: Ontario PGT Allows Charities to Access Restricted Funds
- COVID-19: Provincial and Territorial Reference Chart
- COVID-19: Options for Corporate AGMs in Ontario
- COVID-19: Corporations Canada Extends Return Deadlines
- COVID-19: Churches, Gathering Limits & Virtual Worship
- COVID-19: Canada Summer Jobs 2020 Expansion
- COVID-19: Alberta Suspends In-Person Meetings under Societies Act
- COVID-19: Canada Emergency Business Account (CEBA) Q&A
- COVID-19: CRA Charities Directorate Resumes Call Centre Operations
- COVID-19: CCCC Calls for a Matching Funds Program to Support Charities
- COVID-19: Flexibility for Corporate AGMs in BC, Nova Scotia, Ontario
- COVID-19: Accessing Restricted Funds – Clarifications from the Ontario Public Guardian & Trustee
- COVID-19: Re-Opening Plans Across Canada
- COVID-19: A Call to Include Religious Organizations in Re-Opening Plan
- COVID-19: Options for Federal Corporate AGMs
- COVID-19: Privacy Commissioner’s Videoconferencing Tips
- COVID-19: National Survey – Finding the Way Forward Together
- COVID-19: Ontario Allows Drive-in Worship Services
- COVID-19: Private Schools Now Eligible for CEWS
- COVID-19: Canada Emergency Community Support Fund Applications Open!
- COVID-19: Virtual AGMs in Saskatchewan & Manitoba
- COVID-19: CEWS Consultation
- Church Doors Are Opening!
- Ontario Churches & Re-Opening Guidance
- AGM Deadline Extended for Federal Charities
Noteworthy is provided for general information purposes and does not constitute legal or professional advice. Every organization’s circumstances are unique. Before acting on the basis of information contained in this blog, readers should consult with a qualified lawyer for advice specific to their situation.